We want to hear from you! PTO Nominations for 2019-2020 are due no later than Friday, June 7, 2019. All board positions will be voted on at final PTO meeting of school year, Tuesday, June 11, 2019.
As members of the Hannah School community, each family is invited to nominate individuals to serve as officers of the Parent Teacher Organization (PTO). Research shows that when parents get involved, children do better in school. So volunteer as a PTO board member for 2019-2020 school year! If you or someone you know is interested in serving on the PTO please nominate them using this form. If you have any questions, please contact PTOHannahSchool@gmail.com
The following are the job descriptions for all PTO positions:
Co-Presidents: The President(s) preside at all PTO meetings. The President shall appoint standing and ad hoc committees and non-executive officers and liaison persons throughout the year when necessary, and shall perform all other duties pertaining to the Office. The President(s) shall serve as liaison of the Hannah PTO to the Principal, the Beverly School Committee and the community.
Vice Presidents: The Vice President(s) assist in the planning of meetings of the Hannah PTO, fundraising and community events, act as liaison to committee chairs as appointed by the President(s), and shall perform all other duties appropriate to the office. The Vice President oversees all publicity and notification to the media of Hannah events. They are responsible for running two fundraisers (one in Fall and one in Spring).
Treasurer: The Treasurer receives all monies of the Hannah PTO and make all authorized disbursements. The Treasurer keeps accurate accounts of PTO funds and prepares a monthly Treasurer's report, copies of which are available to Hannah PTO members. The Treasurer shall also be responsible for distribution of cash boxes and change for cash boxes at all Hannah PTO events that require a cash box and shall make timely deposits of money from these Hannah PTO events into the appropriate account.
Secretary: The Secretary is responsible for the accurate recording of all minutes of meetings with the Executive Board and the PTO Membership, and makes the minutes available for distribution (via written or electronic means). The Secretary shall take care of all correspondence necessary for the conduct of PTO business, as well as all meeting notices and their distribution.
Communications Director: The Communications Director shall be responsible for all newsletters quarterly on the behalf of the PTO and help with communication to parents via social media outlets and continually update/design bulletin board in the front foyer of Hannah. Keep in close communication with Sandwich board coordinator to promote events. They will maintain communication with the principal on outgoing PTO news and information.
Technology Director: Coordinate with all board officers and update the website accordingly. Also responsible for updating google calendar. Assist in technology related questions.
City Wide PTO: Represent Hannah at city-wide meetings, report back to executive board on city-wide issues and events, organize city-wide event. The Citywide PTO Council is a group of representatives from all Beverly schools. The Council meets on a monthly basis to exchange ideas and information relating to safety, education, and cultural enrichment.
Arts & Enrichment Coordinator: Responsible for the selection and booking of programs to take place during the school day as well as adiign in coordination of field trips. Programs selected should solicit input from the Principal and Teachers. Programs should support the curriculum. Each grade should receive at least one specific program.
Hospitality: Coordinate new family breakfast in August. Work with committee coordinators to provide refreshments at PTO events and organize and promote all bake sales. Responsible for organizing refreshments for kindergarten screening in spring and ongoing replenishing of water and snacks to school nurse throughout the year.
Room Parent Coordinator: Coordinate room parents and be a central source of answers for all room parents. Assist with updating MySchoolAnywhere directory by coordinating parents to update their classroom students teacher assignment.